![]() ![]() ![]() The first three generations focus more on things and time. The fourth generation – the Time Management Matrix as outlined by Covey focuses on enhancing relationships and results. What many people are waking up to, is that this time of system can be counterproductive and by focusing of efficiency we can miss out on meeting our human needs as well as opportunities to develop deeper relationships. The third generation is about identifying our values and prioritising, planning, controlling and taking daily steps toward those goals – being very efficient. Third generation – is the one many people use today.Second generation – focused on calendars and appointment books and help us look ahead to future activities and events.First generation – focused on notes and checklists and tried to recognise the many demands on our time and energy.The first three generations of time management according to Stephen Covey have been – The Time Management Matrix is a fourth generation of self-management (or some refer to it as time management). “Organise and Execute Around Priorities.” ~ Stephen Covey The framework I am going to share with you to help you put first things first, is called the Time Management Matrix from Stephen Covey. In order to master our time and lives so we can live whole-heartedly, we need to become aware of OUR own essential needs and priorities. This can lead to regrets later in life and not fulfilling our potential or sharing our purpose. If not, don’t worry you are not alone! Many of us get trapped in to unconsciously spending time on activities that are not essential or important in our lives and forget to take time out and consider the bigger picture – i.e. Reorganize your To-Do list based on the grid above, which will allow you to instantly identify which tasks need your immediate attention and which are most important.Putting first things first means having self-awareness and knowing yourself – your priorities, values, mission, vision, dreams and taking actions towards those each day. The whole objective of Covey’s time management matrix is to encourage us to question whether a certain task helps us achieve our goals or not. If we want our work to sit mostly in “important and not urgent”, we first need to identify our highest-priority tasks. ![]() This is the quarter we should be prioritizing, since doing so will help us be more effective in our work and minimize bad work stress. Q2 is all about proper planning-about putting the necessary time in before things become urgent. This quadrant deals with unforeseen issues-unexpected yet pressing problems-but if we spend enough time in Q2, we should minimize the amount of urgent tasks we have to deal with. But we should also be trying to minimize Q1 (important and urgent) as much as possible. How to manage your time management matrixĪs you can see, the top two quadrants are what we should be focusing on-they’re “important”. According to the matrix, everything we do in life can be sorted by both its urgency and its importance. US educator and businessman Stephen Covey understood this “urgency addiction”, and to help identify what’s truly important versus what’s urgent, he created his time management matrix. But when that wears off, we realize we’ve spent the whole day doing things that don’t really matter. When we know a deadline is looming, our reactive brain kicks in we put all our energy into completing something simply because it’s “urgent”, and then are rewarded with a brief hit of dopamine for our efforts. It’s in our nature to prioritize urgent tasks. This matrix is basically a way of figuring out what you should be doing, and of learning to approach your commitments more consciously, something President Eisenhower was known to do very well. These two words often seem interchangeable, but there’s a big difference between them-and this difference forms the crux of the time management matrix, which is commonly coopted as the Eisenhower Matrix. When you’re really busy at work, rushed off your feet with tasks, it’s easy to overlook the distinction between what’s “important” and what’s “urgent”. Among other strategies, the time management matrix can help us make better use of our time. Put another way, nearly half of all our time is misplaced and we have a huge opportunity to refocus it on something more valuable. ![]() According to a six-year global study of 351,000 people, over 40% of time in the workplace is spent carrying out tasks that ultimately don’t matter. What most people have in common, no matter their profession, is that they commonly prioritize the tasks that shout the loudest over those that are actually the most important. You probably waste far more time than you realize-almost all of us do. ![]()
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